Set and edit project budgets in InLoox PM 8


Du er her: InLoox Support Knowledge Base Online Help InLoox for Outlook 8.0 Online Help InLoox PM 8 Budgeting features Create and edit a budget

InLoox PM clearly defines project budget by planned and actual expenses and revenues in minimum time. InLoox PM provides following budget types as plan revenues, plan expenses, actual revenues and actual expenses. A budget has a status and usually contains positions.

Find out more about budget types in the Work with the budget list. For more information about budget positions, see Create and edit a budget position.

If you want to add a budget document, do the following:

  1. Open an existing project or create a new one.

    For more information on how to create a project, see Create a project.

  2. In the project, on the Start tab, in the Section group, click Budgets.
  3. On the Edit tab, in the Budgets group click New Planned Expense, New Planned Revenue, New Actual Expense or New Actual Revenue, depending on which budget type you want to create.
  4. On the side panel do the following:

    Create a budget

    •  General information to the budget on the Basic Information area
      • A unique budget number is formed from the type and a sequence number. The number cannot be changed and is not re-issued after the budget is deleted
      • Enter a name in the Name field. InLoox PM affords such budget types as planned expense, planned revenue, actual expense and actual revenue.

          Use a unique name to make it easier for you and your customer to assign a budget from outside of InLoox PM.

      • In this area define the budget status. Choose Approved, Rejected or Open in the Status drop-down list.

        Use Open for example for not yet ordered offers or unpaid invoices. You can customize a status. For more information see Manage the budget status.

      • In the Date field, choose a date. The actual date is set automatically, when creating a new budget.
    • Adding a creator to the budget on the Created by area
      • In the Created by area click to add a person's name, who creates this budget document.
         Use quick selection to add a new resource. Click Arrow . You can see in the drop-down list all resources, which have been added to the project.
    • Further information to the budget on the Custom tab
      • Click in the previously created custom box and enter a new value for it.

        For more information on how to add a new custom field in InLoox PM, see  Create a custom field.

 You can also copy positions from the other already existing budgets to the new one. Use commands Copy and Paste from the Budget Positions tab, in the Budget Positions group. Use also CTRG+C and CTRG+V buttons.